This policy generally applies to all of the Peabody Trust's websites. Exceptions are clearly stated in relevant sites.
We designed our website with both its usefulness and your privacy in mind. This policy describes the types of personal information we may collect and how we use it to provide our websites.
By using this web site, you agree to the collection and use of your personal information as described in this policy. If we make any significant changes to this policy we will notify you by posting a notice of such changes in a prominent position on the relevant website.
When using our interactive services (such as those accessed via myPeabody):
- We collect limited account information and store and maintain your account login information on our secure servers.
- We will never rent, sell or share information that personally identifies you for marketing purposes without your express permission.
- You can update your personal information at any time.
Use of cookies
Our websites require the use of cookies. These cookies are not used for the placement of advertising, but are used so that our web servers can deliver the correct web pages to the correct person.
Cookies and log information
Cookies: A cookie is a small data file that is sent to your computer when you first visit a website. As with most website cookies, our cookies include an identification number that is unique to the computer you are using. This identifier helps us better understand our user base and how they are using our site and services. It also helps us to deliver the correct information to the correct people.
When you log in to any of our interactive services, such as myPeabody, we set and access cookies on your computer. We use cookies for a number of reasons, such as recognising when you visit the site, displaying the site according to your chosen user settings for language, and maintaining the security of your account. The Trust may share your cookie information among any other web services it provides to provide you with a better experience.
We believe our cookies improve the quality of our services. If you prefer, however, you can reset your browser so that it refuses all cookies, or notifies you when a cookie is being sent. Although you will still be able to use some parts of our websites, other parts – including myPeabody and any feature that requires personalisation – may not be available if you refuse cookies.
Log information: When you visit our websites, we collect certain information (the same information that most websites log when they are accessed). This information, contained in the “header” of your request to access a Peabody Trust web page, usually includes the browser type you used, your Internet Protocol (IP) address, and the date and time of day. In addition, we log the unique identification number provided by our cookie and the URL of the last site you visited.
As a basic matter, we need this information to help us provide our services to you. For example, we would need to validate your identity in order to maintain the security of your myPeabody account.
We also need to know what Internet Protocol address your query came from so we can send the appropriate pages back to you. In addition, we log this information for internal review purposes. For example, this log information helps us determine how well our services are working so we can continually improve the qualify of our web sites.
The log information is also important for security, audit, quality improvement and other internal processes.
When we may disclose your personal information
We will never disclose your personal information unless we believe we are required to do so by law or believe in good faith that such access, preservation or disclosure is reasonably necessary to
(a) satisfy any applicable law, regulation, legal process or governmental request,
(b) enforce any applicable Terms of Use, including investigation of potential violations thereof,
(c) detect, prevent, or otherwise address fraud, security or technical issues,
(d) respond to user support requests, or
(e) protect the rights, property or safety of the Peabody Trust, users of our services and the public.
Transfer of information
Personal information collected by us will (generally) be stored and processed in the United Kingdom.
We reserve the right to transfer your personal information in the event of a transfer of ownership of The Trust. In such an event, the Trust will notify you before information is transferred and becomes subject to a different privacy policy.
Updating your information
You can change your personal information at any time, by accessing your myPeabody account. You can terminate your account at anytime by requesting this from our web team.
We typically deactivate accounts within two business days of such requests. You should be aware, however, that residual copies of information may remain stored on our systems even after the deletion of information or the termination of your account.
How does the Peabody Trust safeguard your information?
We pay close attention to security. First, we focus significant time and resources to ensure that user accounts and information are not misused by Peabody Trust employees.
A limited set of employees are authorised to access user accounts; they are educated about the importance of maintaining user privacy and their access to user accounts is recorded. Our employees are also contractually required to access accounts and log data only for quality, security, audit and other internal purposes.
Second, we implement technology and procedures to try to make sure that external parties cannot access or modify users’ personal information on our servers. These technologies and procedures generally include industry standard methods and may include our own proprietary methods where appropriate.
We hope you will enjoy using the Trust’s websites.
